AI Policy

Protect your business and empower your team with a fully customised AI Policy designed solely for your organisation.

 

AI changes how businesses operate, from customer support and marketing to finance, HR and legal tasks. But with great power comes great responsibility. Misusing AI, even unknowingly, can expose your business to data breaches, legal action, reputational damage, or worse – a regulatory investigation.

 

That’s why we provide dedicated AI Policies for micro, small and medium sized businesses across the UK. These policies are curated to your business size, sector and AI maturity giving you a clear, compliant and enforceable framework for how your team should (and should not) use AI at work.

 

Why you need an AI policy

Even if your team only uses AI tools occasionally or other automation platforms you are still at risk if there are no clear guidelines in place.

 

Without a policy, your employees may. . .

• Upload confidential data into unsecured AI tools

• Rely on incorrect or biased AI outputs

• Use AI to make automated decisions (like hiring or pricing) without oversight

• Breach GDPR by mishandling customer information

• Cause reputational or legal harm through unreviewed AI content

An AI policy gives you protection, control, and clarity. It ensures your team is empowered to use AI safely and ethically while shielding your business from compliance breaches or costly mistakes.

 

What’s included

Each AI policy is fully curated for your business. You’ll receive. . .

• Discovery consultation to assess your current or planned AI usage
• Risk assessment of your business workflows and data handling
• Bespoke AI Usage Policy, covering.
   – Approved AI tools and prohibited uses
   – Data protection, GDPR compliance and security standards
   – Human oversight, ethical use and bias prevention
   – Disciplinary measures and enforcement guidelines
• Staff training session to introduce the policy and answer questions
• Ongoing policy maintenance, updates and expert support
• Annual review to keep you compliant with evolving laws and technology

 

Built for UK SMEs

We understand that small businesses need practical, not over-engineered, solutions. That’s why our pricing is fair and our policies are lean, understandable, and action-focused.

Whether you’re a 2-person startup or established leader in your field, we curate the scope and complexity to fit your business size, team structure, and sector.

From tech and retail to finance, property, creative industries and beyond – we’ve got all of them covered.

 

Pricing

Head over to our pricing page for more details but in brief, we offer simple, all-inclusive pricing that covers consultation, delivery, training, and 12 months of support.

Flexible payment plans including credit facilities are available. Volume discounts apply if you combine with other services.

 

Why choose The Epitome Group?

We don’t just curate policy documents – we help you integrate AI safely into your operations. With deep experience in digital strategy, compliance, and automation, we ensure your AI policy is. . .

 

• Practical and jargon-free

• Aligned with UK law and GDPR

• Designed for real-world business use

• Supported by training and expert advice

This isn’t about slowing down AI adoption for businesses or promoting fear, it’s simply about doing it right.

 

Next> Insure your AI use

Once your AI Policy is in place, you can take the next step in your risk strategy with our specialist AI Insurance cover – a growing insurance protection product for UK SMEs using AI in their business.

 

This policy will cover . . .

• Claims resulting from AI misuse or inaccuracy

• Data breaches or intellectual property disputes caused by AI-generated outputs

• Reputational damage and PR support following an AI related incident

Click here to learn more about our AI Insurance offering and how it works alongside your AI Policy.